Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.

Highgate Corporate Offices Irving, TX

The Select Service Accounts Payable Specialist is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate’s policies and procedures.  Other duties include general support and training on AP related items as needed.

• Thorough review of accounts payable invoices and supporting documentation to ensure standard policies and procedures are followed
• Process invoices directly into Oracle or submit to the appropriate email for processing
• Initiate payment cycles in Oracle for various methods of payment
• Obtain required approvals and signatures on all disbursements as per policies
• Ensure that disbursements are processed completely and accurately on a timely basis
• Distribute disbursement checks via overnight mail or regular mail as needed
• File and/or return supporting documentation in accordance with policies
• Manage and support hotels with invoice processing in the BirchStreet Procure to Pay system.
• Daily review of errors in BirchStreet and work with hotels on resolution
• Periodic review and research of possible duplicate invoices identified in our First Strike system to further prevent duplicate payments being initiated to the supplier.
• Assist with any void or stop payments and reissue as needed.
• Provide general training and support to hotels on various systems and processes
• Work directly with suppliers to reconcile duplicate payments and obtain a refund as needed. Ensure refunds are received and deposited.
• Assist suppliers, auditors, and internal departments with AP inquiries and statement/aging reconciliation reports of outstanding items
• Gather, review, and distribute departmental mail as needed and/or assigned
• Assistance in the establishment, documentation and maintenance of Standard Operating Policies and Procedures, as well as internal control for our accounting operations

• At least 2 years of experience with accounts payable processing
• Bachelor’s degree preferred; equivalent combination of experience and/or education will also be considered
• Strong computers skills, including Microsoft Office and financial accounting systems. Oracle experience preferred.
• Detail-oriented, strong organizational and communication skills
• Good analytical and problem-solving skills
• Able to organize, prioritize, and plan accordingly to meet scheduled deadlines
• Ability to work overtime as necessary to complete assigned duties