Highgate Hotels

  • Administrative Assistant (Full-Time)

    Requisition ID
    Job Location
    Ambassador Hotel Waikiki
  • Highgate Hotels

    Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has an expanding presence in key European markets through properties in London, Paris, Barcelona, Vienna and Prague. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition.  Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.


    Ambassador Hotel Waikiki

    The Ambassador Hotel is located in the heart of Waikiki, on the south shore of Honolulu. The hotel is a comfortable home away from home, where our friendly staff and warm service perfectly capture the 'Spirit of Aloha'. Enjoy our spacious accommodations with all of the amenities of home. The Ambassador Hotel Waikiki offers 311 spacious guest rooms accommodations with all of the amenities of home.

    Employment Status



    The Administrative Assistant is responsible for clerical, administrative, and other duties to assist in the smooth operation of the construction department.  He/she is also responsible for providing attentive, courteous and efficient service to all who interact with the construction department. 


    Responsible for the smooth operation of the office and keeping the department highly organized.
    Answer telephone and email messages; Respond accordingly.
    Complete expense reports.
    Coordinate travel arrangements, meetings, and conference calls.
    Open and distribute mail.
    Maintain and stay abreast of Microsoft Office programs, as well as the latest computer programs/innovations.
    Filing of all pertinent correspondence in a timely manner.
    Type all correspondence pertaining to department.
    Maintain adequate inventory of office supplies.
    Type and distribute meeting minutes.
    Assist in copying/faxing/mailing.
    Greet guests/clients/employees when necessary.
    Attend meetings/training as required by management.
    Perform other duties as requested by management.


    High School diploma or equivalent required and/or experience in a hotel or a related field preferred.
    At least 2 to 3 years of progressive experience in a hotel or related field preferred.
    College course work in related field helpful.
    Computer knowledge/skills required.

    High School diploma or equivalent required and/or experience in a hotel or a related field required.
    At least 2 or more years of progressive experience in a hotel or related field preferred.
    College course work in related field helpful.
    Computer knowledge/skills required, including proficiency in Word, Excel, and Outlook; knowledge of Microsoft Project helpful.

    Flexible and long hours sometimes required.

    Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
    Maintain a warm and friendly demeanor at all times.
    Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
    Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
    Must be able to multitask and prioritize departmental functions to meet deadlines.
    Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
    Attend all hotel required meetings and trainings.
    Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
    Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
    Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
    Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
    Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
    Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
    Must be able to cross-train in other hotel related areas.
    Must be able to maintain confidentiality of information.
    Must be able to show initiative, including anticipating guest or operational needs.
    Perform other duties as requested by management.


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